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Your checklist

Based on guide pages that are still being checked. Always confirm with the office.

Step 1 of 5: Prepare documents in Japan

  • PassportWho: Foreign spouseMore than 1 year validity. Less than that is risky.
  • Marital status documentWho: Foreign spouseFrom the local town hall in Japan
  • Birth certificateWho: Foreign spouseFrom the local town hall in Japan

Step 2 of 5: Verify and legalise documents in Malaysia

  • Marital status letterWho: Foreign spouseVerified by the Embassy of Japan in Malaysia, then re-certified by Wisma Putra
  • Birth certificateWho: Foreign spouseRe-certified by Wisma Putra
  • TranslationsWho: Foreign spouseOnly if the original is not in English or Malay

Step 3 of 5: Marriage registration at JPN

  • PassportWho: Foreign spouseOriginal + photocopy of personal details pages
  • Visa or passWho: Foreign spouseCurrent
  • Marital status letterWho: Foreign spouseOriginal, verified by the Embassy of Japan, re-certified by Wisma Putra
  • Birth certificateWho: Foreign spouseOriginal + photocopy, re-certified by Wisma Putra
  • TranslationsWho: Foreign spouseOnly if the original is not in English or Malay
  • Form JPN.KC02Who: Malaysian spouseMarriage registration applicationGet the form
  • MyKadWho: Malaysian spouseOriginal
  • Birth certificateWho: Malaysian spousePrepare it as well as the MyKad
  • MyKad or passportWho: Witnesses (2)Original, aged 21 and above

Step 4 of 5: Spouse visa (LTSVP) first application

Sponsor's proof of income

  • PayslipsWho: SponsorThe last 3 months
  • Employment verification letterWho: Sponsor's employerOn company letterhead. Shows the sponsor's full name, MyKad or passport number, job title, date joined and monthly salary (basic and fixed allowances). Signed by HR, with the company stamp.Get the form

Also bring

  • Birth certificateWho: Malaysian spouseNot always asked for, but bring it in case the officer asks

Step 5 of 5: Spouse visa renewal and permission to work

Spouse visa (LTSVP) renewal

  • PassportWho: Foreign spouseThe page with the applicant's photo and the latest pass. Original and copy.
  • MyKadWho: Malaysian spouseOriginal and copy
  • Birth certificateWho: Malaysian spouseNot always asked for, but bring it in case the officer asks
  • Marriage certificateWho: Both spousesOriginal and copy
  • Statutory declaration (AM 80, marriage, with photos)Who: Both spousesSurat akuan sumpahSign in front of a commissioner of oathsGet the form
  • Birth certificatesWho: ChildrenOriginal and copy. Only if you have children.
  • Security bondWho: Malaysian spouseDuty stamped RM10.00 at LHDNGet the form
  • PayslipsWho: SponsorThe last 3 months, as proof of income
  • Employment verification letterWho: Sponsor's employerOn company letterhead, signed by HR, with the company stamp. Proof of income, with the payslips.Get the form

Permission to work

  • Job offer letterWho: EmployerFrom the company
  • Employment contractWho: EmployerDuty stamped at LHDN. Must state the job title, salary offered, working period and contract period, and carry the company stamp.
  • Company documentsWho: EmployerLatest MyData SSM printout (Companies Act 2016, section 58), company registration forms 9, 13, 24 and 49, and a valid, current business licence from the local authority (PBT)
  • PassportWho: Foreign spouseCopy of the latest passport
  • MyKadWho: Malaysian spouseCopy
  • Statutory declarationWho: Not statedSurat akuan sumpah
  • Letter giving permission to workWho: Malaysian spouseFrom the Malaysian husband or wife
  • Resignation letter from the previous companyWho: Foreign spouseOnly if changing companies. Original.
  • Photo of the workplaceWho: Not statedFront of the premises (signboard), office or building, for inspection

Permission to work: renewal at the same company

  • Tax position letter from LHDN and a new contractWho: EmployerCopy of the tax position letter, and a new duty-stamped contract

Permission to work: also bring if it applies

  • Old and new passportsWho: Foreign spouseCopies, if there is a new passport
  • Support letter from the regulatory bodyWho: EmployerFor professional jobs such as teacher, doctor or lawyer